Reclaim AI

What is Reclaim AI?

Reclaim AI is an AI-powered calendar and time-management application operated by Dropbox. Its main purpose is to protect time for important work while coordinating the meetings, routines, and tasks that fill a changing schedule.

Unlike a general-purpose chatbot or a conventional task list, Reclaim works directly against calendar availability. It creates flexible blocks for work and recurring activities, then adjusts those blocks when meetings or other commitments change. This makes it most useful for people who need their calendar to reflect priorities rather than simply record appointments.

How Reclaim AI works

Users connect one or more calendars and can optionally connect task, communication, and conferencing tools. They then configure working hours, priorities, focus-time targets, habits, tasks, recurring meetings, and scheduling preferences. Reclaim uses that information to place work into open calendar time.

The scheduled items are not necessarily fixed events. Focus blocks, habits, tasks, and some meetings can move when a higher-priority commitment appears. Reclaim can also synchronize events between calendars, helping users account for personal and work obligations when planning availability.

Important capabilities

Focus time, habits, and tasks

Reclaim can protect a weekly focus-time goal and defend blocks for concentrated work around existing meetings. Users can also create recurring habits such as routines or regular activities. These habits are scheduled flexibly rather than being tied permanently to one time slot.

Tasks can be created in Reclaim or brought in through supported task integrations. The service uses priorities and deadlines to recommend or schedule work in available parts of the calendar. This is useful when a task list alone does not provide enough structure for deciding when work should happen.

Meetings, links, and buffers

Recurring meetings can be managed as scheduling objects with priorities and rescheduling behavior. Reclaim also provides scheduling links that let others book time according to configured availability, priorities, and meeting durations.

Buffers can be placed around meetings to protect preparation, recovery, and travel or transition time. These features address a common calendar problem: technically available time that is not realistically usable because it is surrounded by other commitments.

Calendar and workflow integrations

Calendar integrations include Google Calendar and Microsoft Outlook. Documented integrations also include Google Tasks, Todoist, ClickUp, Jira, Asana, Linear, Slack, Zoom, Notion, Google Meet, Google Calendar and Gmail add-ons, and Raycast. Availability depends on the plan, and some features may be under development.

Reclaim can fit into a broader productivity setup rather than replacing every tool in it. For example, a user may keep tasks in an external task manager while allowing Reclaim to decide when those tasks should appear on the calendar. Users considering a more general workspace with built-in AI features can also compare this scheduling-focused approach with Notion AI.

Reclaim 2.0 and AI-assisted workflows

Reclaim 2.0 combines the calendar with a Planner, an AI Assistant, and background agents. Documented agent categories include Focus Time, Habits, Buffers, AI Meetings, and Meeting Quality. These workflows extend Reclaim beyond simple event placement by helping automate recurring calendar decisions and review how meetings affect available time.

However, the newer Reclaim 2.0 experience is described in the supplied documentation as a private beta for users who receive access. The existing Reclaim product remains available, so prospective users should distinguish the generally available scheduling features from capabilities that may still be changing.

Who is Reclaim AI for?

Reclaim is aimed at busy professionals, managers, executives, assistants, remote workers, freelancers, and teams with meeting-heavy or unpredictable schedules. It is particularly relevant when the main productivity problem is not creating tasks but finding and defending time to complete them.

• Individuals: Protect focus time, schedule recurring routines, and prevent important tasks from being repeatedly postponed.
• Managers and executives: Coordinate meetings while preserving time for preparation and concentrated work.
• Assistants and teams: Manage shared scheduling patterns, delegated access, out-of-office coordination, and team availability.
• Users with multiple calendars: Reflect personal and work commitments in a single scheduling view through calendar synchronization.

It is less suitable for someone seeking a general-purpose AI assistant, a full project-management system, or a native mobile calendar application with extensive manual controls.

Pricing and access

Reclaim offers a free Lite plan for one user. The documented Lite limits include a one-week scheduling range, one calendar sync, one Scheduling Link, and limited AI-agent and integration capacity. New accounts can use a 14-day trial, after which an account can revert to the free plan if the user does not upgrade.

Paid access is sold per seat. Starter is approximately $10 per seat per month with annual billing, or $12 per seat per month with monthly billing. Business is approximately $15 per seat per month annually, or $18 per seat per month monthly. Enterprise is intended for larger organizations and requires contacting sales. Limits on users, scheduling range, integrations, AI agents, calendar syncs, and other functions vary by tier.

Platforms and practical limitations

Reclaim is primarily a web application. It can be installed as a progressive web app on desktop and mobile, but it does not currently provide native iOS or Android applications. It also offers Google Calendar and Gmail add-ons, a Raycast extension for macOS, and a Slack integration.

The service works best when users are willing to configure working hours, priorities, calendars, and scheduling rules. Automated scheduling reduces manual calendar work, but it does not remove the need to decide which commitments matter most. Users who want complete control over every block may find automatic rescheduling inconvenient.

Reclaim is also not a conventional project-management workspace. Its core strength is deciding when work should happen and protecting that time, rather than providing deep project planning, document collaboration, or broad content creation features.

Privacy and data considerations

Because Reclaim operates on calendar and connected-app data, privacy is an important part of the evaluation. The service processes calendar, account, usage, and integration data to provide scheduling, synchronization, analytics, and support. Its privacy documentation states that necessary Google and Outlook Calendar Data is used to provide the service and is not used for advertising.

Reclaim states that it will not use Personal Data, Calendar Data, or App Data to train generative AI models without prior consent or an explicit opt-in. Its AI disclosure describes third-party AI subprocessors operating under zero-data-retention commitments. The company also states that it is SOC 2 Type II certified and supports GDPR, CCPA, and Data Privacy Framework requirements. Enterprise plans include SSO and SCIM provisioning.

These policies do not eliminate the underlying trade-off: users must give a scheduling service access to sensitive information about meetings, routines, availability, and connected work tools. Organizations should review the current privacy, security, retention, and enterprise documentation before connecting business calendars.

Is Reclaim AI a good fit?

Reclaim is a strong fit for people whose calendars change frequently and who need automatic protection for focus time, recurring habits, task work, and meeting buffers. Its value comes from coordinating these elements dynamically rather than treating the calendar as a static list of appointments.

It is a weaker fit for users who want native mobile applications, a general AI chat experience, detailed project management, or highly manual control over scheduling. The free plan provides a way to test the basic concept, while the paid tiers become more relevant for larger scheduling horizons, additional integrations, team coordination, and administrative controls.