Sembly

What is Sembly AI?

Sembly AI is a SaaS platform for meeting capture, transcription, conversation search, and AI-generated work deliverables. Users can connect supported calendars and conferencing services, invite the Sembly agent to meetings, record conversations through the mobile app, or upload audio and video for processing.

After a meeting is processed, Sembly produces a transcript and structured outputs such as summaries, tasks, key items, and other notes. Users can then search their meeting history, ask questions about stored conversations, send information to connected work tools, or use selected meeting and knowledge sources to create documents in Sembly Studio.

How people use Sembly

A typical workflow starts with connecting Google Calendar or Outlook Calendar and a supported meeting service such as Zoom, Microsoft Teams, Google Meet, or Webex. Sembly can attend the scheduled meeting and capture the conversation. For offline discussions, users can record with the iOS or Android app or upload an existing audio or video file.

Once processing is complete, the transcript becomes a searchable record rather than just a one-time meeting note. A project manager might review decisions and assign follow-up tasks, a consultant might search several client meetings for prior requirements, and a sales team might send notes or tasks into connected systems. Sembly also supports automation and integrations involving services such as Notion, Zapier, Slack, Salesforce, HubSpot, and Airtable, although availability depends on the plan and product area.

Core capabilities

Transcription and structured meeting notes

Sembly converts online meetings, mobile recordings, and uploaded recordings into transcripts in supported languages. It can generate summaries, tasks, key items, and other structured meeting outputs. This makes it more useful for follow-up and accountability than a transcript-only utility. Its meeting-notes focus is similar to products such as Otter, Fireflies.ai, Fathom, and Notta, but Sembly places additional emphasis on turning accumulated meeting information into professional documents.

Search and AI Meeting Chat

Stored meeting content can be searched across conversations, and AI Meeting Chat can answer questions about information found in that content. This is useful when the relevant detail is spread across several calls or when a user needs to recover a decision without manually reviewing recordings. The feature is best understood as workspace search and question answering over meeting knowledge, not as a general-purpose research engine or unrestricted chatbot.

Documents and presentations with Sembly Studio

Sembly Studio uses meeting and organizational knowledge to create artifacts such as presentations, reports, case studies, sales pitches, and other branded documents. Brand packages, clients, reference materials, and reusable knowledge can help structure repeatable deliverables. Outputs may include documents and presentation files such as DOCX and PPTX.

This is the part of Sembly that most clearly distinguishes it from a basic meeting notetaker. The intended workflow is not only to remember what was said, but to use the conversation as source material for client-facing or internal work. Generated content still requires review, particularly where factual accuracy, tone, formatting, or client commitments matter.

Integrations, automation, and team controls

Sembly can pass meeting notes, transcripts, and tasks to connected applications through supported integrations, automation rules, webhooks, and MCP access. Team workspaces provide shared access, roles, permissions, administration, analytics, SSO, and other enterprise controls on eligible plans. These capabilities make Sembly more suitable for organizations with repeatable meeting workflows than for someone who only wants an occasional transcript.

Who Sembly is for

Sembly is particularly relevant to consultants, agencies, professional-services firms, project and operations teams, recruiters, sales teams, and other client-facing groups. It fits situations where conversations produce decisions, requirements, action items, or source material for later documents.

• Consultants and agencies: Capture client discussions and turn them into reports, proposals, presentations, or case studies.
• Project and operations teams: Track decisions, responsibilities, and unresolved issues across recurring meetings.
• Sales and account teams: Preserve conversation history and automate follow-up information into connected systems.
• Recruiters and interview teams: Record and search interview or intake conversations where permitted by organizational policy.
• Organizations with compliance or governance needs: Use workspace administration, retention settings, SSO, audit logs, and data-residency options available on appropriate plans.

It is less suitable for someone who needs only a lightweight transcription app, an audio editor, or a general writing assistant without meeting capture and workspace knowledge.

Pricing and access

Sembly offers a usage-limited Free Trial rather than a continuing unrestricted free tier. The trial includes limited credits and capture, while paid access is organized around Basic, Pro, MAX, and Enterprise plans. The advertised monthly starting price is $17 for Basic. Pro is listed at $29 per user per month and MAX at $39 per user per month; annual billing lowers the effective monthly rates, and Enterprise pricing is custom.

Credits are central to the current pricing structure. The Free Trial includes 750 monthly credits plus a one-time 1,750-credit workspace bonus and limits capture to one meeting hour. Paid plans provide different credit allowances per user, while limits also vary for users, clients, brand packages, integrations, history, and Studio generation. MAX requires at least three users, and Enterprise starts at ten users. The exact value of a plan therefore depends on both meeting volume and how heavily the team uses generated artifacts and connected workflows.

Platforms and practical limitations

Sembly is primarily a web application, with iOS and Android companion apps and a Microsoft Teams app. Mobile apps are useful for recording local conversations and reviewing resulting transcripts, but full meeting management and Studio functionality are primarily handled through the web application. Sembly does not present itself as a desktop application, and its underlying AI model providers and selectable model catalog are not publicly disclosed.

The product is broader than a simple notetaker, but that breadth also adds complexity. Credits and plan limits can constrain usage, the Free Trial has limited capture and cannot purchase additional credits, and some Studio and collaboration capabilities require higher plans. AI-generated summaries, tasks, and documents should be checked against the transcript before they are treated as authoritative.

Privacy and data considerations

Sembly states that customers own their recordings, transcripts, and reports and provides US and EU data-hosting choices. Its privacy materials describe Sembly as a data processor or service provider for organizational customers and identify subprocessors through its privacy and trust documentation. Retention depends on the plan and workspace settings: the researched plan comparison lists shorter history for the Free Trial and Basic plans, longer history for Pro, and unlimited history for MAX and Enterprise.

Sembly states that Enterprise audio, video, and text data are not used for model training. Other plans provide model-training opt-out controls, while the privacy policy says content used to improve services is anonymized when customers have not opted out. The company also reports SOC 2 Type II certification, GDPR alignment, encryption, enterprise data-residency options, and HIPAA compliance on MAX and Enterprise plans. Organizations should still configure retention, consent, access, and recording practices to match their own legal and workplace requirements.

Is Sembly a good fit?

Sembly is a strong fit when meeting records need to remain searchable and feed into repeatable follow-up or document-production workflows. Its combination of meeting capture, cross-meeting knowledge, task extraction, integrations, and branded artifact generation gives professional-services and client-facing teams more scope than a standalone transcription tool.

It may be excessive for users who only need occasional summaries, and the credit system makes cost harder to estimate than a simple flat subscription. Teams should also evaluate whether the required conferencing connections, retention settings, mobile workflow, language configuration, and enterprise controls match their needs. For organizations willing to review AI outputs and manage recording privacy carefully, Sembly is best viewed as a meeting knowledge and deliverables workspace rather than merely an automated note-taker.